Warehouse Move Experience

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Prepare an 8-10–page report in Word. This report should include a project history of your recent Trillo Apparel Company District 4 Production Warehouse Move experience over the last five weeks.

Your final report should include the following sections:

  • Executive Summary
  • Project Performance and Status Report
  • Organizational Structure
  • Project and Administrative Teams
  • Project Risk and Change Management
  • Project Management Techniques Employed
  • Conclusion

Include appropriate reports from your final project plans to corroborate your overall report. You may also use diagrams, charts, and other visual aids to make your report more effective. Assume that the report will be presented to the Board of Directors of Trillo Apparel Company. Your report should be done in the APA style.

In addition to the report, prepare a 7-9–slide presentation in PowerPoint that summarizes key aspects from the report.

I HAVE ATTACHED THE CASE STUDE, AND OTHER INFORMATION THAT CAN BE USED

Warehouse Move Experience
Project Management Case You are working for a large, apparel design and manufacturing company, Trillo Apparel Company (TAC), headquartered in Albuquerque, New Mexico. TAC employs around 3000 people and has remained profitable through tough economic times. The operations are divided into 4 districts; District 1 – North, District 2 – South, District 3 – West and District 4 – East. The company sets strategic goals at the beginning of each year and operates with priorities to reach those goals. Trillo Apparel Company Current Year Priorities Increase Sales and Distribution in the East Improve Product Quality Improve Production in District 4 Increase Brand Recognition Increase Revenues Company Details Company Name: Trillo Apparel Company (TAC) Company Type: Apparel design and production Company Size: 3000 employees Position # Employees Owner/CEO Vice President Chief Operating Officer Chief Financial Officer Chief Information Officer IT Department 38 District Manager Sales Team 30 Accountant 12 Administrative Assistant Order Fullfilment 45 Customer Service 57 Designer 24 Project Manager 10 Maintenance 25 Operations 2500 Shipping Department 240 Total Employees 3000 Products: Various Apparel Corporate Location: Albuquerque, New Mexico TAC Organization Chart District 4 Production Warehouse Move Project Details The business has expanded considerably over the past few years and District 4 in the East has outgrown its current production facility. Because of this growth the executives want to expand the current facility, moving the whole facility 10 miles away. The location selected has enough room for the production and the shipping department. However, the current warehouse needs some renovation to accommodate the district’s operational needs. The VP of Operations estimates the production and shipping warehouse move for District 4 will provide room required to generate the additional $1 million/year product revenues to meet the current demand due to the expanded production capacity. Daily production generates $50,000 revenue so a week of downtime will cost $250,000 in lost revenues. The move must be completed in 4 months. Mileage between the old and new facilities is 10 miles. Bids have been received from contractors to build out the new office space and production floor and have signed contracts for work as follows: Activity Company Providing Services Total Contract Supplies Time Needed Pack, move and unpack production equipment City Equipment Movers $150,000 n/a 5 Days Move non-production equipment and materials Express Moving Company $125,000 n/a 5 Days Framing East Side Framing & Drywall $121,000 $125,000 15 Days Electrical Sparks Electrical $18,000 $12,000 10 Days Plumbing Waterworks Plumbing $15,000 $13,000 10 Days Drywall East Side Framing & Drywall $121,000 $18,000 15 Days Finish Work Woodcraft Carpentry $115,000 $15,000 15 Days Build work benches for production floor Student Workers Carpentry $112,000 $110,000 15 Days Production workdays are Monday through Saturday. The actual move must be completed in 5 days for as little disruption to production activities as possible. All contractors are on other projects but have been booked in advance. The contractors will gain the necessary permits and schedule city and county inspections but these tasks need to be identified separately due to the length of time it can take. Permitting and inspections can take from one to three weeks, depending upon schedule and the flexibility of the inspector. The new warehouse is empty and can be accessed immediately. Framing cannot start until the permits are received. Electrical and plumbing can begin as soon as the framing is finished. Drywall cannot start until the electrical and plumbing inspections are complete. After the drywall is completed, final inspections will be completed by the county and city. After both the county and city have passed the new construction, finish work can begin. Building the product floor work benches can occur at any time before the move occurs.
Warehouse Move Experience
Running head: STAKEHOLDER MANAGEMENT 1 0 Stakeholder Management Rachael Chambers Argosy University Project Management Professor Robert Pierre-Paul Stakeholder Management For the Trillo Apparel Company project to be successful there is a need to highlight some of the critical aspects such as communication and interaction. Ideally, the project manager, stakeholders, and the project team are instrumental in execution, and they should be involved in all the processes. Importantly, the project manager has to consider the reflections of the subordinates and all the supervisors since they have information in linkage with the project (Marks, 2012). For instance, the warehouse workers have the appropriate ideas that could be used in the renovation of the store since they have experience in the area. For this reason, there is a need for vertical and horizontal communication between the workers so that the relay of information is coherent and effective. For instance, all subordinates need to communicate directly to their supervisors. Subsequently, the supervisors should discuss in meeting s that they find the suitable solutions to any of the problems that they may be facing (Australia and Gido, 2014). Imperatively, the data should reach the project manager so that the holder of the office can communicate to the stakeholders and the project team. With such discussions, the progress of the project will be as expected and there is a limit to the number of factors that could inhibit timely execution. Project managers have to consider all perspectives that may hinder or affect the execution of activity since they are dealing with teams that have individuals with distinct characters, behaviors, and opinions. Imperatively, they may face difficulties when they have to pursue a specific ideal, yet the contrasting opinions lead to a conflict (Australia and Gido, 2014). As such, they need to ensure there is uniformity such that the ultimate decision maker confirms the approach that should be undertaken. Innately, some of the people that are involved in the team may not have adequate skills to execute the project yet they are utterly involved in decision making. On this note, there is a need to train all individuals on the specific goals of the institution. Thirdly, lack of accountability in a group may stall the project due to embezzlement of funds and misappropriation (Marks, 2012). In particular, there is a need to assess competencies of each before a delegation of duties. Notwithstanding, improper risk management may hinder the prosperity of the project since perils may occur. For instance, workers may be injured if the mitigation strategies are not in place. Additionally, contingency plans need to be formulated to annihilate any chance of stalling the project. The project by Trillo Apparel Company needs to consider some of the factors that may affect the team’s performance. First, there is a need to put in place contingency plans including the availability of temporary laborers since some of the workers may not work if they are attacked by sickness or if they may have an emergency (Australia and Gido, 2014). Secondly, there is a need to avail risk managers such that they evaluate any hazards that could halt the project. For instance, they need to avail appropriate apparel for all individuals for safety reasons. On this note, there is minimal susceptibility to the workers. Thirdly, the firm should consider the availability of all materials needed since shipping and procurement would affect the timely execution of the project. Additionally, there is a need for continuous assessment such that the project managers affirm that the project is executed as planned. Trillo Apparel Company should consider some pitfalls that could affect the execution of the project, and this could be detrimental to the investment. For instance, there is a need to consider the sequence of activities such that jobs that can be completed simultaneously should have supervisors that have the capacity to monitor the progress independently (Marks, 2012). On the other hand, the duties that are executed depending on the preceding project should be on time since this could affect the end. More so, it is imperative to monitor the use of materials and resources since misuse could have a deplorable effect on the financial capacity of the institution. In particular, the project manager may have to use the additional money to purchase materials to complete the project. Additionally, it is important to focus on the effect on the stability of the production since this project runs concurrently with the scope of business of the company.   References Australia, C. L., & Gido, J. (2014). Information Technology Project Management. Cincinnati OH: Cengage Learning US. Marks, T. (2012). 20:20 project management: How to deliver on time, on budget and on spec. London: Kogan Page.

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